Data Protection Policy
This policy governs and informs about the manner in which the Foundation for the Institute of Oncology Research (IOR) – FIOR, a Swiss-based not-for-profit foundation, processes personal data collected from participants of the International Conference on Malignant Lymphoma (ICML), abstracts’ authors and other contact persons, in order to provide our services in the best way possible. This statement explains how and why we are processing personal data.
Which personal data we collect
Depending on the type of services you use from us, we collect the following personal data:
1) Name, gender, profession, specialty/main focus, research areas of interest and HCP status;
2) institute/organization/company of employment and professional address, phone number, e-mail address;
3) passport details: if you request an invitation letter to apply for a visa to enter Switzerland;
4) pictures, curriculum vitae, disclosure of conflict of interest: if you are asked and you agree to be a member of ICML Advisory Board and/or Faculty;
5) disclosure of conflict of interest: if you are an abstract’s author and/or co-author;
6) VAT (Tax Identification Number): if you request an invoice;
7) technical meta data (IP address, browser version, operating system): if you use our website.
The collected data is only used for the respective purpose.
Private address is optional. No health, government or other kind of more sensitive information are collected.
Why we process personal data
In order to register to ICML, you have to create a designated account on https://icml.ch.
The data and registration management system is hosted by OVH, located in France, and HETZNER, located in Germany.
To process your ICML registration we store information at the above mentioned points 1, 2, 3 and 6.
We do not process your credit card information. This is handled by Worldline Financial Services (Europe) SA.
If you attended ICML and/or you submitted an abstract to ICML in the past, we think you may be interested in the next ICML (2-3 e-mails in one year), in the AACR meetings on malignant lymphoma and in the ESMO Congress or ESMO Guidelines on Haematological Malignancies.
You can ask not to receive these messages anytime by clicking the corresponding link in the e-mails we send you or by getting in touch with us via firstname.lastname@example.org
If you are not receiving our newsletter and you want to be informed about ICML, AACR meetings on malignant lymphoma and the ESMO Congress or ESMO Guidelines on Haematological Malignancies, you can subscribe to it by opting in via ICML website.
In order to submit an abstract publication you have to create a designated account on https://icml.ch. The abstract submission system is hosted by OVH, located in France, and HETZNER, located in Germany.
If you create an abstract submission account and submit an abstract, we store information at the above mentioned points 1, 2 and 5 about first author and co-authors. We store also the abstracts content and, after the reviewers’ evaluation and on the basis of the Organizing Committee decisions, we pass it to our publisher (John Wiley and Sons Ltd) to be included in the Abstract Book.
By visiting our homepage your web browser automatically sends some non-personal identification information to our server, such as: type and version of the web browser, name of your operating system, referrer URL, the address of the page you are visiting. The web server is hosted by OVH, located in France, and HETZNER, located in Germany.
We make use of Google Analytics to gather statistics about the usage of our homepage in order to improve the usability and the content we serve.
Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of our homepage, to prepare reports on its activities and share them with other Google services. Google may use the Data collected to contextualize and personalize the ads of its own advertising network.
What are your rights and how you can exercise them?
Affiliated external partners and Third parties
Registration for ICML implies that the participants agree to be contacted by ICML Secretariat at any time for communications about 17-ICML and future ICML editions.
On the basis of their partnership agreement, ICML Secretariat, AACR (American Association for Cancer Research) and ESMO (European Society for Medical Oncology) can mutually advertise their events related to haematological topics.
ICML Secretariat may share contact details of participants also with affiliated external partners (e.g.: travel agencies, hotels, …) involved in ICML, for reasons related to organization and for operational needs.
On the other hand, during the registration procedure, participants have the possibility to opt out from the ICML Third parties mailing list. Should they choose to opt out, they will not be informed about scientific activities such as satellite symposia and exhibition held during ICML days by our sponsors (industry program).
During their attendance on-site, participants may be requested to have their badge scanned by Third parties who wish to track their interaction with them. Should they agree, the following information is transferred: first name, last name, email address, city, country, speciality/main focus, research areas of interest and HCP status.
Participants attending virtually will be informed about the industry program if they have opted in in the ICML Third parties mailing list during the registration procedure.
Cancellation of your personal data
The cancellation of your personal data may occur at any time upon your request, sent by e-mail to email@example.com .
Photographs and videos
ICML reserves the right to photograph and videotape the congress and participants and to use such photographs and videos in any internal and external communication referring to ICML (website, press releases, newsletter or other publications). By registering, consent to such uses is assumed.
Prof. Dr. Med. Franco Cavalli
Foundation for the IOR (FIOR)
and ICML President
Foundation for the Institute of Oncology Research (IOR)
International Conference on Malignant Lymphoma (ICML)
Via Francesco Chiesa 5, 6500 Bellinzona, Switzerland