Call for abstracts

 

The 16-ICML online abstract submission will be possible from Tuesday, December 1, 2020 until Monday, March 15, 2021, 17:59 CET.

 

Abstracts can be related to all aspects of the biology and treatment of lymphoid neoplasms, as detailed in the “Abstract categories list” (see below).

Abstracts must present original scientific material unpublished at the time of the abstract submission deadline and should not be published before the 16-ICML. Updated analyses must substantially differ from previous publications, adding novel information worthy of being presented.
The submission of an abstract does not constitute or guarantee registration to the 16-ICML. Abstract presenters must register to attend the meeting and no reimbursement for travel and/or hotel expenses is provided. We strongly recommend registering for the Congress and submitting your abstract simultaneously.


Deadlines

Start abstract submission December 1, 2020
Abstract submission deadline March 15, 2021 (17:59 CET)
Late-breaking abstract submission deadline April 23, 2021 (17:59 CET)
Abstract notification May 3, 2021
Abstracts available online June 9, 2021 (12:00 CET)

Evaluation

Abstracts will be evaluated and selected for oral presentation (general sessions and “Focus on…” sessions), poster presentation and/or for inclusion in the 16-ICML Abstract Book.

Notification of the abstract evaluation results (acceptance for oral or poster presentation, inclusion in the 16-ICML Abstract Book or rejection) will be sent by e-mail to the presenter by Monday, May 3, 2021.
Early registration fee applies to presenters of abstracts selected for oral and poster.


Copyright, confidentiality & embargo

The authors of ICML abstracts retain the copyright of their abstracts when published in the Abstract Book, supplement to “Hematological Oncology” (John Wiley and Sons, Inc.).
 

The first authors and co-authors can reuse their abstract, i.e. they have permission to:

  • reprint the abstract in collections of the co-authors’ writing
  • present the abstract orally in its entirety
  • use the article, figures and tables, in theses, dissertations and future works
  • reproduce the abstract for use in courses they are teaching
  • distribute copies of the abstract to colleagues, for non-commercial purposes only
  • post a copy of the abstract on the co-author’s personal and/or institution website, provided that a hyperlink to the abstract on Wiley website is included
  • translate the abstract to local language for reprinting

Inclusion of the reference “This abstract is included in the 16-ICML Abstract Book, (URL to abstract publication)” is appreciated.
 

If an abstract has been published or previously submitted to other conferences where copyright restrictions apply, authors should ensure that they have permission to reuse the abstract, in full for print and online publication in the ICML Abstract Book, and include any references applicable to previous or in progress publication.
 

All accepted abstracts will be included in the Abstract Book, supplement to “Hematological Oncology” (John Wiley and Sons, Inc.), published online on Wiley Online Library on June 9 (12:00 pm CET). Prior to this date, submitted abstracts (except for Encore abstracts) must be treated as confidential by the 16-ICML Organizing Committee, Advisory Board, reviewers, as well as the first author, co-authors and research sponsors.

The Program of the 16-ICML and the titles of the abstracts selected for presentation (oral and poster) will be published online on this website about 4 weeks before the Conference (exact date TBD).

 

Data and information included in all accepted abstracts (except Encore abstracts) are under embargo until June 9 (12:00 pm CET).
Data and information beyond what is included in the accepted abstracts (e.g. full data sets, articles), may only be made public at the beginning of the official program session during which the study is presented.

 

If a company is required to disclose data or other information from a confidential abstract before the public release, the press release must include a qualitative summary of the abstract avoiding quantitative information and must indicate that the data have been submitted to 16-ICML for presentation during the event and/or publication in the Abstract Book. The company must send a copy of the press release to abstract@icml.ch for reference.


Abstract submission information

During the online abstract submission, the following information will be required:

  • Presenter’s complete contact details:
    First and middle name, surname, institution, department (optional), mailing address, city and country, telephone number and e-mail address, for urgency correspondence and future notification on the abstract evaluation outcome.
  • Acceptance of the abstract submission policy and regulations - also on behalf of the co-authors - in particular:
    • release of the permission to include the abstract, if selected, in the 16-ICML Abstract Book, published electronically online in the Wiley Online Library by John Wiley and Sons, Inc. as a supplement to “Hematological Oncology”;
    • release of the permission to record his/her presentation during16-ICML for multimedia coverage and inclusion in the 16-ICML webcast;
    • disclosure of the conflict of interest;
    • no prior publication of the same abstract, except for Encore abstracts (see below), and no inclusion of the abstract in the scientific material provided during the 16-ICML satellite symposia (the company organizing the satellite symposium undertakes to verify that the abstracts included in the symposium material are formally different from those submitted at 16-ICML);
    • withdrawal policy:
      • all abstracts that have been selected for oral or poster presentation must be presented and will be included in the 16-ICML Abstract Book;
      • abstracts selected for publication only will be included in the 16-ICML Abstract Book, unless explicitly indicated during the submission (ticking the Withdrawal check-box).
        No abstract withdrawal request will be accepted if received after the deadline.
  • Co-authors’ first and middle name initials, surname, institution, department (optional), city and country, e-mail address.
  • Preference of presentation
    • oral presentation (general sessions and “Focus on…” sessions)
    • poster presentation
    • no preference
      The Organizing Committee reserves the right to conclusively decide the presentation format, based on the evaluation results and the Scientific Program structure.
  • Ongoing trials abstract eligibility (see details below);
  • Application for a travel grant (see details below);
  • Categories (minimum 1 – maximum 3), to be selected from the "Abstract category list" (see below).
Guidelines for abstract preparation
  • Abstracts must not be longer than 2’500 characters (text and table included; title, authors’ list and spaces not included).
  • The title must not exceed 150 characters (spaces not included).
    The names of cooperative study groups should appear in the title, as they cannot be included in the authors’ list.
  • There is no limit to the number of listed co-authors.
    The presenter’s name will be underlined. All authors will be listed with first and middle name initials, surname, institution, department, city and country.
    Please note that, in order to properly group the authors by affiliation, the same information for institution, department, city, and country fields must be entered.
  • All abstracts (except for ongoing trials abstracts) should include the following four sections:
    - Introduction
    - Methods
    - Results
    - Conclusions
  • One image or table can be submitted and will not be included in the character count. Only JPEG, GIF or PNG files can be uploaded, with the following resolution criteria: 
    - Graphs and tables: 800 dpi preferred; 600 dpi minimum;
    - Images: 300 dpi minimum.
    Images and tables not adhering to these requirements and images without readable text will be removed from the Abstract Book without further recourse to the first author.
  • Compounds should be mentioned with the generic name in lower case. Commercial names must not be used.
  • Abbreviations are permitted but terms must be spelt out at their first mention and followed by the abbreviation in parentheses, i.e. International Conference on Malignant Lymphoma (ICML).
  • If the abstract contains data already partially presented, the presenter must provide a statement on what differentiates the submitted abstract from previous publications in the appropriate field.
  • Once the abstract has been submitted, corrigenda (corrections, rewording or amendments in the text and change of order in the authors’ string) will not be possible.
Presenter responsibilities
  • The presenter serves as primary contact for all correspondence regarding the abstract.
  • The submission of an abstract constitutes a formal commitment by the person to present the abstract (if accepted) orally or as a poster.
  • The presenter may nominate a co-author to present an abstract in his/her place provided that the name of the replacement is submitted by email to abstract@icml.ch within 48 hours of the outcome notification.
  • The presenter of a clinical abstract cannot be an employee of a pharmaceutical and/or diagnostic company. Conversely, employees of such companies may submit and present non-clinical abstracts.

Upon submission of an abstract, the presenter is responsible for the following:   

  • ensuring that all authors have read the abstract, agreed to be co-authors and accepted the 16-ICML submission policies and regulations;
  • forwarding all correspondence regarding the abstract to all co-authors;
  • releasing of the permission to the recording of his/her presentation during the 16-ICML for multimedia coverage and inclusion in the 16-ICML webcast service
  • disclosing any conflict of interest related to the data presented in the abstract, declaring the name of the company (s)he or any of the co-authors maintain a "relevant financial relationship" with.
    Relevant financial relationships” are intended those relationships from which the authors or any individual with whom (s)he directly shares his/her income has received or may receive financial benefit within the past 24 months.
    The relationships that must be declared are: employment or leadership position in a company – consultant or advisory role - stock ownership – honoraria – research funding – travel grants – other remuneration. Unless otherwise indicated, it is implied that there are no conflicts of interests pertinent to the abstract.
  • certifying that the same abstract has neither been nor will be previously published before the 16-ICML, except for Encore abstracts (abstracts presented at regional or national meetings with < 1’000 attendees, AACR, ASCO and EHA 2021).
    Encore abstracts must include the sentence “EA - previously submitted to AACR / ASCO / EHA 2021”.
    Furthermore, the presenter certifies that the abstract will not be included as such in the scientific material produced in connection with any Satellite symposium held during the 16-ICML (the company organizing the Satellite symposium undertakes to verify that the abstract included in the material is formally different from the one submitted to  the 16-ICML).
  • declaring how the research was funded (by a pharmaceutical, biotech or other commercial company or by a Foundation or academic group) and naming the organization(s) funding the study.
Encore abstracts

Encore abstracts (EA) are accepted only if already submitted to and/or presented at:

  • regional or national meetings (up to < 1’000 attendees);
  • AACR, ASCO and EHA, the large international meetings which are organized in the same period as the 16-ICML (April – July) by the American Association for Cancer Research (AACR), the American Society of Clinical Oncology (ASCO) and the European Hematology Association (EHA).

Encore abstracts (EA) must include the sentence “EA - previously submitted to AACR / ASCO / EHA 2021”.

Ongoing trials abstracts

Abstracts describing trials in progress can be submitted, provided that at the time of submission:

  • The patient enrolment has already started
  • A new patient accrual is expected to be still possible during the 16-ICML (June 2021).

The Ongoing trial abstracts must include only the Introduction and Methods sections.
No results or preliminary data can be included. Only the scientific and clinical rationale of the trial will be evaluated.

Ongoing Trial abstract check-box must be ticked during the submission.

 

The presentation format will be decided by the Organizing Committee on the basis of the evaluation results and on the Scientific Program structure.

Travel grants and merit award

Based on funding availability, a limited number of travel grants, sponsored by the Swiss Cancer League and possibly by other contributors, will be provided to young investigators (less than 35 years old), whose abstract has been accepted for an oral or poster presentation. The selection will be made on the basis of the abstract evaluation results.

Eligible presenters can apply for a travel grant, which is meant to cover the travel expenses to reach the 16-ICML, only at the time of the abstract submission (Travel grant check-box must be ticked).

Based on funding availability, a “merit award” will be given to the young investigator author of the highest-scoring abstract and selected for a travel grant. The recipient will receive a complimentary registration, a monetary support to attend the 16-ICML and will be recognized for his/her scientific merit in the Program Book.

Late-breaking abstracts

Deadline: Friday, April 23, 17:59 CEST

 

Late-breaking abstracts may be submitted only for studies that will have conclusive data available after the regular abstract submission deadline.

A preliminary abstract (placeholder abstract) must be submitted online by the regular abstract deadline (March 15, 2021, 17:59 CET).
A covering letter must be sent to abstract@icml.ch, indicating the data expected to be available by the late-breaking abstract deadline.

A member of the ICML Organizing Committee will contact the presenter to discuss the study in detail, the new research findings and implications for understanding of disease processes or clinical practice.
Only abstracts anticipating very high-quality research findings will be accepted.

No Late-breaking abstract will be considered without the submission of the placeholder abstract and the covering letter.

Any preliminary abstract not updated by the LBA deadline will be automatically rejected.

Abstract categories list

Min 1 – max 3

 

- Basic and Translational Science

  • Bioinformatics; Computational and Systems Biology
  • Genomics, Epigenomics, and Other -Omics
  • Metabolism
  • Patient-Derived Xenograft (PDX) Models
  • Risk Models
  • Tumor Biology and Heterogeneity
  • Other

- Cancer Health Disparities

 

- Diagnostic and Prognostic Biomarkers

 

- Experimental Therapeutics

  • Cellular therapies
  • Chemotherapy
  • Molecular Targeted Therapies
  • Combination Therapies
  • Immunotherapy
  • Radiation Therapy
  • Targeting the Tumor Microenvironment
  • Other

- Imaging and Early Detection

  • PET-CT
  • Liquid biopsy
  • Minimal residual disease
  • Other

- Late Effects in Lymphoma Survivors

 

- Lymphoid Cancers

  • Aggressive B-cell non-Hodgkin lymphoma
  • Aggressive T-cell non-Hodgkin lymphoma
  • Canine Lymphoma as a Surrogate
  • Chronic Lymphocytic Leukemia (CLL)
  • Cutaneous non-Hodgkin lymphoma
  • Extranodal non-Hodgkin lymphoma
  • Hodgkin lymphoma
  • Indolent non-Hodgkin lymphoma
  • Multiple Myeloma
  • Non-Hodgkin (Pediatric, Adolescent, and Young Adult)
  • Other

- Pathology and Classification of Lymphomas

 

- Prevention and Cancer Interception

 

- Therapeutics and Clinical Trials in Lymphoma

  • Cellular therapies
  • Chemotherapy
  • Molecular Targeted Therapies
  • Combination Therapies
  • Immunotherapy
  • Radiation Therapy
  • Stem Cell Transplant
  • Targeting the Tumor Microenvironment
  • Other

- Ongoing Trials

 

- Other